VALANX Biotech is reimagining the future of protein-based therapeutics through next-generation bioconjugation. Our proprietary synthetic biology platform expands and optimizes design opportunities of biologics – unlocking a new era of safer, more effective, and customizable medicines. At VALANX, innovation meets precision. We’re a team of scientists, engineers, and entrepreneurs passionate about transforming how biologics are made and delivered. For fast-tracking our organisational development we are looking for an

Administrative Assistant (f/m/x)

Location: Vienna Biocenter, St. Marx, Vienna

Start date: immediate

Job Type: Full-time, 40 hours weekly ideally, 30 hours possible

Your Role

You will be the operational backbone of the company – the person who makes sure things are organized, documented, scheduled, and followed through. You’ll work very closely with the C-level team and collaborate with all functions (R&D, BD, finance, HR).

Your Responsibilities

Executive & Investor Support

• Support C-level with calendar management, meeting coordination and preparation of board/shareholder materials.
• Organize investor meetings and help maintain a structured fundraising funnel in the CRM.

Office, Facility & Administrative Management

• Ensure smooth day-to-day office operations (supplies, meeting rooms, printer, vendors).
• Coordinate facility maintenance and act as the main contact for service providers (maintenance, cleaning, etc.).
• Organize internal company events and team activities.

Legal & Documentation

• Maintain an organized overview of contracts and legal documents (e.g. CDAs, MTAs, other agreements), including signature tracking and filing.

HR & People Operations

• Support hiring processes (job ads, application management, interview coordination, communication with candidates).
• Coordinate onboarding and offboarding and maintain basic HR overviews (contact lists, trainings, etc.).
• Support the organization in streamlining operations and communication and implementation of business processes.

Finance & Admin Support

• Support the finance function by tracking and collecting invoices and ensuring proper documentation and timely reporting.
• Support the finance function and external service providers in accounting, controlling, payroll and monthly, quarterly, and annual reporting.

Communication, Website & BD Support

• Coordinate updates for the company website and support external communication together with our agency.
• Support monitoring of relevant life-science events and suggest suitable networking opportunities for the team.

Organization & IT Coordination

• Help improve internal workflows and meeting structures (e.g. agendas, decision logs).
• Coordinate basic IT topics (accounts, access, tools) with internal stakeholders and external providers.

What You Bring

• Several years of experience in a similar role (e.g. Executive Assistant, Office/Operations Manager, People & Operations, or similar), ideally with experience in a startup environment
• Strong organizational and coordination skills: you enjoy checklists, structure, and making sure nothing falls through the cracks.
• High level of reliability, discretion, and ownership – you are trusted with sensitive documents, calendars, and investor/board communication.
• Very good written and spoken English and German.
• Comfortable with modern tools: Outlook/Office 365, cloud storage, CRM systems (e.g. HubSpot), online booking tools, basic website CMS.
• A pragmatic, hands-on mindset: you’re happy to switch from preparing board slides to ordering coffee beans if that’s what the company needs.
• Outgoing, friendly and confident personality

What We Offer

• A full-time role with high visibility and direct collaboration with the C-level team.
• The chance to shape how our organization works as we grow from 15 people to the next stage.
• An ambitious, science-driven environment in biotech where your work has a real impact on what the company can achieve for patients in oncology and beyond.
• Flat hierarchies, short decision paths, and a culture where initiative is appreciated.
• The legal minimum salary for this position is € 2.705,03 gross per month, with willingness to overpay depending on qualifications and experience.

Apply Now If this sounds like you, we’d love to hear from you. Please send your CV and a brief cover letter to Michael Lukesch, CEO via valanxbiotech-jobs@m.personio.com